Day 5 – About Me: View and Edit Your Office 365 Profile
09/19/2014
30 Days with Office 365 for Educators – Day 5
When others receive an email or other correspondence from you within Office 365 the recipients will see your account profile picture. Office 365 users are encouraged to select a photo and to personalize account information rather than leave a blank image.
Think of your profile page as your electronic business card. Because many of us are increasingly working online your profile should represent who you are professionally and communicate your specialties and interests.
When you get your new account it is important to customize the “About Me” page as this is the source for your photo and contact information others will see within Office 365. It is also important to keep it up-to-date.
(Click on image below to enlarge, press BACK to Return to this page)
(Click on image below to enlarge, press BACK to Return to this page)
You are encouraged to select a photo that is representative of yourself as a professional. Remember, other Office 365 users will see this photo and begin to associate it with you when you have online correspondence so select something appropriate and professional. Some people are more camera shy than others and prefer to use a picture of their children/grandchildren (with parental permission), pets, or hobbies/interests.
Because some are camera shy and/or concerned with privacy issues many choose to use an “avatar” that is a personification as their About Me photo. Below is a link to an older 2011 article that offers advice about what to consider when selecting an avatar profile picture.
Avatar: Putting Your Best Face Forward
The other nice thing about an avatar is that it can shave off a few years and pounds from your physique if strategically selected!
When you work with someone exclusively online we tend to imagine what they look like in real life and are often surprised by our preconceptions if we ever do get the chance to meet face-to-face. For workers that correspond with you exclusively online your profile photo is the only representation they may have of you.
Another thing to consider about avatar use is that you may be unrecognizable to others in your organization. The article above mentions someone standing in a lunch line at the company and had no idea the person standing next to them was someone they regularly corresponded with online but did not recognize them.
Another thing to consider about avatar use is that you may be unrecognizable to others in your organization. The article above mentions someone standing in a lunch line at the company and had no idea the person standing next to them was someone they regularly corresponded with online but did not recognize them.
Do give some thought about how you want to be represented online and choose your profile picture accordingly.
I have found different recommendations about the size to use for your Office 365 profile picture. Many recommend 100 x 100 pixels but I found this a bit small so I made my Office 365 avatar image 300 x 300 pixels. It is also recommended to use either the .jpg or .png format for profile images.
View and Edit your Profile:
I have also found recommendations that the profile picture cannot be larger than 30KB in size for Lync Online:
To change your Office 365 photo simply click on the photo image located in the upper-right corner next to the Gear icon. Next select “About Me” then select “Edit your profile” You will see an option to “Change your photo” From there you can browse to select your About Me profile picture of your choice using the recommendations above.
(Click on image above to enlarge, press BACK to Return to this page)
You can additionally fill in your other contact information including phone and fax numbers, direct reports, etc...
Some of the About Me information is being pulled from your organizations directory information and therefore you cannot change it. This was true for me in that I cannot change my first name that others see in my About Me profile. I was one of those individuals named after their father but go by my middle name.
I cannot change my directory official name so what I did was put my name as Gary (Tom) Grissom, Ph.D. under the About Me description field so others looking for me will see it there and recognize that this account as mine.
The About Me page is an important page to setup for new users of Office 365. Be sure to take some time and fill in the information so others will be able recognize your presence online in the way you want to be represented.
Keep on Learning,
Tom Grissom, Ph.D.
@tomgrissom
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