Day 22 – Introduction to PowerPoint Online Video Demo
10/14/2014
30 Days with Office 365 for Educators - Day 22
Today I have made a brief video demo of getting started with PowerPoint Online.
PowerPoint Online is a cloud app and therefore you do not need to have a local copy of Microsoft PowerPoint installed on your computer. This is perhaps its greatest benefit. You can login to a computer anywhere in the world with your Office 365 account and have access to all of your PowerPoint files that you have stored online to OneDrive.
The embedded YouTube video below walks you through an example of using PowerPoint Online and demonstrates the basics of adding a slide, renaming the file, changing formatting and styles. PowerPoint Online cannot do everything that its big brother can, but as you will see in this video it does provide a great deal of functionality.
Group PowerPoint Projects and Sharing
If you share a PowerPoint Online document with others you can also enable co-authoring. This can be great for group projects. Many teachers use PowerPoint to help convey and present information to students. Another benefit of using OneDrive to store your PowerPoints is that you can share a “View Only” link with students. Students cannot change your PowerPoint content, but they will be able to save a copy and edit the copied version if needed.
Perhaps more valuable for a teacher is the ability to share a PowerPoint as "View Only" with students. Providing a "View Only" share keeps you in control of the content. A view only share link to your PowerPoint stored to OneDrive essentially becomes a living and breathing document. You can edit the original source and as long as the view only link is shared with students they will always see your most recent edits.
Ever make a copy of a PowerPoint to handout to all of your students only to find that you misspelled a word on Slide 23? Sharing online files with Office 365 provides an ALWAYS up-to-date version, something you cannot do in a paper-based world without wasting a lot of paper.
Perhaps more valuable for a teacher is the ability to share a PowerPoint as "View Only" with students. Providing a "View Only" share keeps you in control of the content. A view only share link to your PowerPoint stored to OneDrive essentially becomes a living and breathing document. You can edit the original source and as long as the view only link is shared with students they will always see your most recent edits.
Ever make a copy of a PowerPoint to handout to all of your students only to find that you misspelled a word on Slide 23? Sharing online files with Office 365 provides an ALWAYS up-to-date version, something you cannot do in a paper-based world without wasting a lot of paper.
If you are a student and doing group work with other Office 365 users you will have the ability to co-edit any PowerPoint shared with you. If you were given "Edit" privileges by the owner (creator of the document) you can edit the shared file, if not you can only view it. One group member should be assigned to be the “master” of the document. This master user is the originating owner of the PowerPoint and can then share out to other members of the group by giving editing rights to individual group members. Each member of the group can then take a section of the PowerPoint and edit their portion of the content. Sharing does require online cooperation as the entire document can be edited by all who are given editing privileges.
I recommend you have ONE person in charge of the overall look and feel of the PowerPoint. This avoids the common problem of group work where each member of the group wants to select a different template or slightly different design style of PowerPoint. Keeping everyone in the same PowerPoint document avoids this common problem with group work. If you have one member in charge of the look and feel you will end up with a great looking and consistent PowerPoint presentation.
Since this can all be done online through your Office 365 account it is your choice if the group wants to meet Face-to-Face or stay 100 percent online.
To the cloud!
Keep on Learning,
Tom Grissom, Ph.D.
Tom Grissom, Ph.D.
Twitter: @tomgrissom
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