Day 7 – Calendar
09/23/2014
30 Days with Office 365 for Educators – Day 7
Calendars are often under-utilized in organizations. Many still prefer to keep a hardcopy calendar in a physical notebook. Breaking this habit, like any habit, takes time and determination. But most of all, you need to have a reason to go digital.
The biggest reason to use a digital calendar, besides keeping organized, has to do with the scheduling and collaboration possibilities within Office 365. When you need to schedule a meeting with another person (or group of people) you often begin the process of calendar tag...
“Will this date and time work for you? No, how about this date and time, etc….”
If you set free and busy times on your calendar others will at least know times when you are available. You can mark your calendar entries private so others do not see the details if you prefer. There are also sharing features available if you work with a group of individuals that need to know your schedule, or for you to know theirs.
If you begin to take advantage of the digital possibilities for online communication within Office 365 your calendar will become an important tool for your productivity. This is not readily apparent when you begin using Office 365 but the more you use it for communication the more valuable your calendar will become.
You can setup and invite people to a meeting just like you would an appointment. The meetings can be face-to-face (F2F) or 100 percent online. Because you can use the Office 365 directory to search for invitees Office 365 makes it easier to schedule meetings. Office 365 even has a handy Scheduling Assistant that will bring up the free and busy times of people you are trying to invite to a meeting to help you find an open time.
There are many options to discover when using a digital calendar. The link below is an overview about Office 365 Calendar with more detailed information.
I will be posting additional information in upcoming posts about some new and exciting communication possibilities. Stay tuned.
Keep on Learning,
Tom Grissom, Ph.D.
@tomgrissom
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